Emailing Documents

Justis allows you to email documents from the Document screen, the Results screen, and other screens that have lists of documents. From the Document screen, you can email only the displayed document. From the the Results screen, you can choose one or more documents to email by clicking to put a tick in the appropriate check boxes.

To display the Email Options form, click the “Email” button in the Document Actions panel on the Document screen or in the Results Options panel on the Results screen.

Document Actions panel

Email Document Options

Fill in the details, click the “Send” button at bottom of the form, and the document(s) will be emailed to your chosen recipient(s). Documents are sent from our server, not from your own email account. You can email documents even if you do not have your own email account.

As a minimum, you must enter an email address in the “To:” box.

From:

By default, this text box contains the email address that you use for signing in to Justis. You can replace this with a different address if you wish.

To:

You must enter one or more email addresses in this box. Separate multiple addresses with semi-colons. This text box has a size limit of 1024 characters.

Cc:

You can enter more email addresses in this box, with a limit of 1024 characters.

Subject:

You can leave the subject blank, or add an appropriate entry.

Message:

You can leave the message blank, or add an appropriate entry.

Importance:

You can choose Low, Normal or High. The effect depends on the recipient’s email program; for example, it may display an icon or make a sound.

File type:

You can choose either RTF (Rich Text Format, suitable for word processors) or HTML (HyperText Markup Language, suitable for Web browsers or word processors).
RTF files retain all of the on-screen formatting (e.g. font, point size, colour, alignment, bold and italics) and also retain the page breaks and page numbering of the original printed documents.
HTML files retain all of the on-screen formatting (e.g. font, point size, colour, alignment, bold and italics), but page breaks will not be in the correct places if you print the file.
On Macintosh computers, Microsoft Word can open the RTF files, but AppleWorks cannot.

Container:

You can choose to send documents as they are, or compressed and combined into a single container file so that they will easier for the recipient to handle.
Some documents on Justis are very large, and should not be emailed without a container (which compresses the contained file).

Zip files need to opened with a third-party program in order to extract the separate RTF or HTML files. If you do not already have such a program, please consult your Computer Support. Free programs for Windows, Macintosh and Linux that can extract the separate RTF or HTML files from Zip files are available from Allume Systems.

Alerting Service

As part of your Justis subscription, you can subscribe to the Alerting Service.

This will notify you and your colleagues by email whenever a new document that would be found by one of your saved searches is added to a database to which you subscribe.