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Knowledge base

Justis Library support

Getting started

To sign in, visit www.justis.com.

Click on the sign-in link in the top right hand corner. You will be presented with the choice to sign in to Justis, or JustisOne. Select Justis.

Enter your personal User ID (email address) and Password, and then click the “Sign in to Justis >>” button.

 


Remember me on this computer

Justis can optionally remember your User ID. If you would like it to do so, click the check box so that a tick appears.

Check box for remembering your User ID

For security reasons, Justis does not remember your Password.

If you want Justis to stop remembering your User ID, click to remove the tick from the check box.

You must have cookies enabled in your web browser if you want Justis to remember your User ID. Cookies are normally enabled by default in all browsers.

Security implications

If you ask Justis to remember your User ID, and your organisation uses IP recognition to validate users, then anyone who has access to your computer can use Justis. If you do not want other people to be able to access Justis from your computer without your permission, then do not ask for your User ID to be remembered.


Client Code

If you want the time that you spend using Justis to be recorded for charging to a client, you can enter a new or existing client code of your choice in the “Client Code” text box. You can stop recording by clicking “Client Code” near the top right of the window while you are using the service, and then selecting “Clear Client Code”.


Personal User ID and Password

Anyone who wants to use the Justis service has to sign in as a personal user. Registering as a personal user is simple; click the “Register as a personal user” link in the Sign In box, and enter your subscription User ID and Password when prompted. On the next screen, enter your personal User ID (your chosen email address) and choose your own personal Password between 6 and 20 alphanumeric characters.

Register as a personal user

Justis Publishing will not use registered personal user information to contact you for marketing purposes or for any other reason not directly related to the operation of the Justis service. Your details will be kept private and not passed to any third parties, in accordance with the Data Protection Act 1998.

IP recognition

If you access the Justis service from an IP address that has been registered with Justis Publishing, then you do not need to enter your Password; you will be authenticated by a combination of your User ID and an IP address that belongs to your organisation.

Security implications

If you ask Justis to remember your User ID, and your organisation uses IP recognition to validate users, then anyone who has access to your computer can use Justis. If you do not want other people to be able to access Justis from your computer without your permission, then do not ask for your User ID to be remembered.

What is an IP address?

Each computer that is connected to the Internet has a unique numerical code assigned to it, called an IP address. If you register the IP address of your computer (or all of the IP addresses on your network) with Justis Publishing, then we can recognise your computer when you want to access Justis and allow you to use the service without entering your User ID and Password.

IP addresses consist of four blocks of 1–3 numbers from 0 to 255, such as 123.45.78.90. You can specify a range with first and last numbers (e.g. 123.45.78.90–175), or with an asterisk to represent a complete block (e.g. 123.45.78.*).

Windows users can find their IP address in the TCP/IP Properties section of the Network Control Panel. Macintosh OS X users can find their IP address on the TCP/IP tab in the Network section of System Preferences. If you need help in finding your IP address, please ask your Network Administrator.

If you access the Internet via broadband or by dialling the telephone number of an ISP (Internet Service Provider), then each time that you connect or dial you are probably assigned a random IP address from the range owned by your ISP. In this case, it is not possible for you to use IP recognition. There are some exceptions; Demon dial-up access provides a fixed IP address, and some broadband providers will provide a fixed IP address for an extra charge.

Athens

If you access Justis via the Athens service, then please click the “Athens Sign In” button.

Go to the Athens sign in page

The facility for remembering User ID cannot be used if you access Justis via the Athens service.


Shibboleth

If you access Justis via the Shibboleth service, then please click the “Your Home Institution” button.

Go to the Shibboleth sign in page

The facility for remembering User ID cannot be used if you access Justis via the Shibboleth service.

You can sign out from any screen in Justis, by clicking the “Sign Out” link at the top right of the window.

Signing out

Signing out returns you to the home page of the Justis website, where you can sign in again.

If you use a dial-up connection to an Internet Service Provider (ISP), you should disconnect after signing out, so that you are no longer paying for a telephone call.

If you have forgotten your Password, please click the “Can’t remember your password?” link. A reminder of your Password will be sent to the email address that you use as your User ID. This service is automated, and so is available at all times.

Anyone who wants to use the Justis service has to sign in as a personal user. Registering as a personal user is simple; click the “Register as a personal user” link in the Sign In box, and enter your subscription User ID and Password when prompted. On the next screen, enter your personal User ID (your chosen email address) and choose your own personal Password between 6 and 20 alphanumeric characters.

Register as a personal user

Justis Publishing will not use registered personal user information to contact you for marketing purposes or for any other reason not directly related to the operation of the Justis service. Your details will be kept private and not passed to any third parties, in accordance with the Data Protection Act 1998.

Searching

Boolean operators combine and exclude terms in a particular way. The three main operators are “and”, “or”, and “not”. Each operator can also be represented by a symbol that works in the same way.

Operator Symbol Example Meaning
and & A and B Documents must contain both A and B
or | A or B Documents can contain either A or B or both
not ! A not B Documents must contain A and must not contain B

The “and” operator is useful if you need to narrow a search. If you type 2 or more adjacent words, then the search engine assumes that you want to retrieve documents that contain all of the words, and behaves as if you had typed “and” between the words. This means that the following searches will produce identical results:

parole open prison
parole and open and prison

Please note that this has changed from the previous versions of Justis, where adjacent words were searched as a phrase. Phrases must now be enclosed in double quotation marks.

The “or” operator widens a search so must be used with care.

The “not” operator can be useful for narrowing a search, but must be used with caution because some useful records may include a passing reference to a term you exclude.

When more than one operator is present in a query string, they are applied in the order not, and, or. You can modify this order using parentheses.

When you use the individual fields on the Search In screens, an AND operator is automatically used between fields. If you need to use OR or NOT operators between fields, you can do this in the Full Text box on the Search In screens or on the Quick Search screen.

Proximity operators allow you to search for 2 words within a specified distance of each other (the distance is measured by the number of words). Use proximity operators to narrow a search, but with greater precision than the “and” operator. In order to be retrieved, not only must the documents contain both terms, but the terms must occur within a certain distance of each other.

smuggling within 20 of (alcohol or tobacco)

Example Meaning
A within 5 of B A must be within 5 words of B
A near B A must be within 10 words of B. It is the same as A within 10 of B

Proximity operators are very useful when searching for phrases, especially when a document may have been translated from another language. For example, “product liability” may have been translated as “liability for the product”. To find all mentions of the phrase, you should search for “product near liability” or “product within 3 of liability”.

The “near” operator is fixed at 10 words.

You can use a short form of “within of”:

A w/25 B

You do not need to use proximity operators to search for words that occur within the same field – simply type the words into the text box for the appropriate field on the Search In screen (optionally separated by an AND operator).

Searching for words in the same field

However, you can use proximity operators to find words with a specified distance of each other in the same field; this can be useful for long fields such as Judgment.

You can also search for words in the same field as part of a complex expression entered on the Quick Search screen or in the Full Text search box. Type the name of the field, followed immediately by the search terms inside square brackets.

Free text searching for words in the same field

To search for a phrase, enclose it in double quotes, using wild cards if appropriate, for example:

“grievous bodily harm”
“illegal immigr*”

Please note that this has changed from the previous versions of Justis, where adjacent words were automatically searched as a phrase. Phrases must now be enclosed in double quotation marks.

Phrases that start or end with an operator


As with all phrases, a phrase that starts or ends with an operator must be enclosed in double quotation marks; this tells Justis to treat the operator as a normal word.

“and thereafter”

If you omit the quotation marks, Justis will give a syntax error message for some operators. For example, when “and” is used as an operator it requires a word before and after it.

Phrases with an operator in the middle


As with all phrases, a phrase that contains an operator in the middle must be enclosed in double quotation marks. For example:

“health and safety”

includes the word “and”, which is a Boolean operator. If you omit the quotation marks, Justis will retrieve all documents that contain both the word “health” and the word “safety”.

Use parentheses to define the logical order in which a multiple-term query is performed. For example, to search for documents about the smuggling of either alcohol or tobacco, you could use this search:

smuggling and (alcohol or tobacco)

Without the parentheses, Justis would find (a) all documents about the smuggling of alcohol and (b) all documents about tobacco. These two searches would give exactly the same results:

(smuggling and alcohol) or tobacco
smuggling and alcohol or tobacco

When you use multiple operators, it is generally easier and more predictable to use parentheses rather than try to work out the precedence of the operators.

You can use one set of parentheses inside another set; i.e. nested parentheses, with Boolean operators:

((heroin and white and powder) or (cannabis and resin)) and (drugs and misuse)

Please note that nested parentheses can not be used with proximity operators.

Most Justis databases contain date information in a format that allows you to search for a range of dates.

The DATE operators are:

Operator Symbol Definition
BEFORE < Before the date
AFTER > After the date
ON = On the date
FROM Range start (use with TO)
TO Range end (use with FROM)

Dates can only be searched for within a specific date field, e.g. Date of Publication in CELEX, Year in most of the case law and statute law databases, and Update Date in nearly all databases. If you were looking for documents within a range of dates your search would look something like the following:

from 1995 to 1997
before 1984 or after 1996
after 1/3/97
on jan 26 98

The formats that you can use for date searching include:

Day first Month first Year first
19-8-2002
19-08-2002
19/8/2002
19/08/2002
19 aug 2002
19 Aug 2002
19 Aug. 2002
19 august 2002
19 August 2002
aug 19 2002
Aug 19 2002
Aug. 19 2002
august 19 2002
August 19 2002
August 19, 2002
2002-8-19
2002-08-19
2002/8/19
2002/08/19
20020819

Names of months can be in full, or 3-letter abbreviations (with or without a full stop), with or without an initial capital. Dates that begin with the names of months can optionally have a comma after the day.

Ambiguous dates such as 6/7/2002 are assumed to use the British day-first format, not the American month-first format, so the example would be interpreted as 6th July 2002, not 7th June 2002.

You can combine Date searches with other types of searches, for example:

Using date operators

You can choose whether or not specified ranges are inclusive of both dates, i.e. the search will include the start and end dates that you type in.

Refer to the Help for the date fields of your chosen database to find out whether date range searching is available.

Fuzzy searching helps you to find words when you are not sure of their spelling, or you know how a word sounds but there are several possible ways of spelling it. It finds words that you could not find by using wild cards. Fuzzy searching inserts, deletes and substitutes characters while Justis attempts to find words that are similar to the one that you specified.

To tell Justis that you want a fuzzy search, add a tilde at the end of your word.

Using the ~ fuzzy search operator

You will probably find some irrelevant documents among the results, because Justis is likely to find words that you did not anticipate. You can use fuzzy searching with numbers, but this is not likely to produce helpful results. You can also use fuzzy searching to find words with and without diacritics, but you will normally get better results by using the OR operator, for example Muller or Müller or Mueller.

You can specify the precision that Justis will apply when it tries to find words that are similar to the one you provide. A precision of 1 will find only your word. A precision of 0 will find huge numbers of variations. The default (if you do not specify a number) is 0.5.

Specifying a precision with the ~ fuzzy search operator

To give you an idea of what fuzzy searching can do, searching the Parties field for Smith~ finds words including:

Beith Keith Shish Smirk Smiths Stitt
Blith Leith Sitch Smit Smiton Styth
Brith Mieth Sith Smith Smits Suite
Edith Reith Skitt Smitham Smyth Suits
Erith Roith Sleith Smithby Smythe Switch
Faith Salth Smeth Smithe Smyths Swith
Frith Sarth Smidt Smither Snaith Voith
Haith Seath Smidth Smithey Stich

Fuzzy searching works best in small, named fields such as Parties. It may find huge numbers of documents on the Quick Search screen, in the Full Text boxes, and in large, named fields such as Judgment. In extreme cases, Justis will display a message asking you to make your search more precise.

Even in a small, named field, specifying too low a precision can cause problems. For example, in the Parties field:

A very low precision with the ~fuzzy search operator

would find a huge number of documents, and so Justis will not attempt to display the results of your search. Please specify a higher precision.

Wild cards are used in place of one or more characters in a word when you are designing a search on the Search screen.

Wild
card
Meaning Example
* Any number of characters (including zero) in the middle or at the end of a word liab* finds liability, liabilities, liable, etc.
sul*ur* finds sulfur, sulfuric, sulfurous, sulphur, sulphuric, sulphurous etc.
ste*enson finds Steavenson, Stephenson, Stevenson etc.
? Any single character in the middle or at the end of a word compl?ment finds compliment and complement
compl?ment?ry finds complementary, complementery, complimentary and complimentery
compl??ent finds complacent, complement and compliment
ucht?ala finds Uchtala and Uchtála
A space, no space or a hyphen between words data-base finds data base, database and data-base

Wild cards can save you having to enter a number of different spellings of the same word. However they do widen the search and should be used with care, especially the * operator.

You can use the asterisk and question-mark wild cards inside a word, and at the end of a word, but not at the start of a word.

NOTE: – This is a change from the previous versions of Justis, where wild cards could be used at the start of a word.

You can use two or more adjacent question-mark wild cards.

You can combine wild cards to help with your search. For example, data-base* would find data base, database, data-base, data bases, databases and data-bases.

Please do not attempt a search that would find huge numbers of documents. For example, any of these searches:

a*
ab*
a???

would find a huge number of documents, and so Justis will not attempt your search. Please use more characters to the left of your wild card.

The Citation text boxes on the Search In Cases screen allow you to search for a case report, practice direction or neutral citation by entering its details.

Searching for a citation

You can also paste a complete citation into any of the text boxes except the first (this is for the year, and will only accept 4 characters).

Searching for a pasted citation

For a neutral citation, enter the number in the “page” box.

Searching for a neutral citation


There is a field called Citation in some of the case law databases on Justis; it contains the publication reference(s) of the original document. For example:

Original Citation: (1866) 6 B & S 723
English Reports Citation: 122 E.R. 1361

[1992] 2 I.R. 1;[1991] ILRM 577

Blue, underlined references are hypertext links – click the reference and the full text of the case report will be displayed for you, provided that you have a subscription to the appropriate database on Justis.

Please note that the name of this field has changed from the previous versions of Justis, where it was called References.

Starting with the launch of Justis 2.0, the other case law databases also include a Citation field, which contains a standardised version of the document’s citation, and appears at the end of the document. For example:

[1980] 1 F.L.R. 334

The Quick Search screen contains a single text box for entering terms that you want to search across all of the databases to which you subscribe. Just type your search, and then click the “Search” button.

Quick Search box

Justis first examines your query to see if it can recognise it as the citation, publication reference or name of a document. If it does recognise it, then it retrieves the appropriate document, and also retrieves all other documents that contain the citation.

If it does not recognise your query as a citation, then it applies the default AND operator between each term, and searches for documents that contain all of the terms in your query.

You can restrict all or part of your search to specific fields, by entering the field name immediately followed by the relevant terms enclosed in square brackets.

Specifying a field

You can use search operators to control the relationship between multiple search terms, and wild cards to look for variants of your terms.

You can also use search operators to control the relationship between multiple fields. When you use the individual fields on the Search In screens, an AND operator is automatically used between fields. If you need to use OR or NOT operators between fields, you can do this on the Quick Search screen.

Using OR between fields

Suggest terms

Option to turn on suggested terms

The Suggest feature displays a list of words (with frequency counts) that changes dynamically as you type, and even responds to wild cards. Suggestions appear when you have typed 4 characters. You can turn off suggestions by clicking the check box to remove the tick.

Suggested search terms

Use the up and down arrow keys until the word you want is highlighted. Then either press Enter (to select a word and start a search) or press the right arrow key (to select a word without starting a search). You can also click a word with your mouse, to select it without starting a search.

If your search finds more than one record, you will be shown a list of documents on the Results screen. If your search finds only one record, it will be displayed on the Document screen. If your search finds no records, you will see a message informing you of this.

Include Parliament

Option to include the Parliament database

If you have a subscription to the Parliament database, then you can choose whether or not to include it in your search.

To include Parliament documents, click the check box to add a tick. You will not be able to select this option if you do not have a subscription to Parliament.

Selecting databases

The databases are divided into groups. You can see the names of all of the groups, but you can only select and de-select the databases to which you subscribe. You can select and de-select an entire group of databases by clicking the check box to add or remove a tick.

You can expand or contract a group by clicking the plus or minus sign. You can select and de-select individual databases by clicking the plus sign to display a list, and then clicking a check box to add or remove a tick next to a database.

Selecting individual databases

You may need to scroll down the list to see all of the databases. The check box for a group turns grey when only some databases are selected.

Databases and groups to which you do not subscribe are greyed out, and cannot be selected.

Selecting fields

To change the assortment of fields that are available for searching, click the Add / Remove Fields link (or the + sign next to it), and a list of fields will be displayed.

Selecting individual fields

To see a list of all available fields, click the All link under “Field Categories”. You will probably need to scroll down to see all of the fields. To select all of the available fields, click to place a tick in the check box to the left of the All link.

To restrict the list to just the default fields, click the Default link under “Field Categories”. To select just the default fields, click to place a tick in the check box to the left of the Default link.

To select an individual field, click to place a tick in the check box next to its name. Click again to remove the tick and de-select the field.

When you have finished selecting fields, click “Close Add / Remove Fields”.

Form configurations

If you would like to be able to use your preferred collection of search fields when you come to the Search In Cases screen, add and remove fields until you have the selection that you want, and then click the “Save the current form configuration” link:

Save your preferred fields

Give your configuration a name, click the “Save” button, and it will be added to the list in the Search Preferences section of My Justis.

Saving a configuration

You can save more than one collection of fields, and load the one you want by clicking the “Load form configuration” link.

Load your preferred fields

Click a radio button to select a configuration, and then click the “Done” button to load your chosen set of fields.

Selecting a configuration to load

You can make one of your configurations the default, so that you see your preferred selection of fields each time that you go to the Search In Cases screen, by clicking the check box and then clicking the “Done” button

You can manage your search forms (including deleting one or more of your configurations) in the Search Preferences section of My Justis.

Searching

Type your search terms into the text boxes, and then click the “Search” button just below the text boxes (some browsers allow you to press the Enter key on your keyboard).

Default fields

There is one text box for each of the commonly-used fields in your chosen database(s). You can change the assortment of fields. There is also a text box for Full Text; terms that you type here will be searched for in all fields.

If you are not sure of the spelling of a word, or if you want to see variations of spellings, Justis can make suggestions as you type, even allowing for wild cards:

Suggested terms

Use the up and down arrow keys until the word you want is highlighted. Then either press Enter (to select a word and start a search) or press the right arrow key (to select a word without starting a search). You can also click a word with your mouse, to select it without starting a search.

Suggestions appear when you have typed 4 characters. You can turn the Suggest function off or on in the Search Preferences section of My Justis.

You can use search operators to control the relationship between multiple terms within a field. You can also use wild cards to look for variants of your terms.

An AND operator is automatically used between terms and between fields. If you want to use OR or NOT operators between terms, just type them in. If you want to use OR or NOT operators between fields, then you must use the Full Text box.

When you have typed all of the terms for which you wish to search, click the “Search” button just below the text boxes (some browsers allow you to press the Enter key on your keyboard).

Search button

If your search finds more than one record, you will be shown a list of documents on the Results screen. If your search finds only one record, it will be displayed on the Document screen. If your search finds no records, you will see a message informing you of this.

If you want to clear the entries that you have made in the text boxes, click the “Clear” button just above the text boxes.

You can save your search strategies so that you can use them again without having to re-type them, by clicking “Save Search” in the Results Options panel on the Results screen.

Selecting databases


The databases are divided into groups. You can see the names of both of the groups, but you can only select and de-select the databases to which you subscribe. You can select and de-select an entire group of databases by clicking the check box to add or remove a tick.

Selecting a database

You can expand or contract a group by clicking the plus or minus sign. You can select and de-select individual databases by clicking the plus sign to display a list, and then clicking a check box to add or remove a tick next to a database. (On this screen, each group contains only one database.)

Databases and groups to which you do not subscribe are greyed out, and cannot be selected.

Selecting fields

To change the assortment of fields that are available for searching, click the Add / Remove Fields link (or the + sign next to it), and a list of fields will be displayed.

Selecting individual fields

To see a list of all available fields, click the All link under “Field Categories”. You will probably need to scroll down to see all of the fields. To select all of the available fields, click to place a tick in the check box to the left of the All link.

To restrict the list to just the default fields, click the Default link under “Field Categories”. To select just the default fields, click to place a tick in the check box to the left of the Default link.

In the UK Statutory Instruments database, most of the fields are arranged in groups, whose names are listed under “Field Categories”. To restrict the right-hand list to the fields in one group, click the name of the group. To select all of the fields in a group, click to place a tick in the check box to the left of its name.

To select an individual field, click to place a tick in the check box next to its name. Click again to remove the tick and de-select the field.

When you have finished selecting fields, click “Close Add / Remove Fields”.

Form configurations

If you would like to be able to use your preferred collection of search fields when you come to the Search In Legislation screen, add and remove fields until you have the selection that you want, and then click the “Save the current form configuration” link:

Save your preferred fields

Give your configuration a name, click the “Save” button, and it will be added to the list in the Search Preferences section of My Justis.

Saving a configuration

You can save more than one collection of fields, and load the one you want by clicking the “Load form configuration” link.

Load your preferred fields

Click a radio button to select a configuration, and then click the “Done” button to load your chosen set of fields.

Selecting a configuration to load

You can make one of your configurations the default, so that you see your preferred selection of fields each time that you go to the Search In Legislation screen, by clicking the check box and then clicking the “Done” button

You can manage your search forms (including deleting one or more of your configurations) in the Search Preferences section of My Justis.

Searching

Type your search terms into the text boxes, and then click the “Search” button just below the text boxes (some browsers allow you to press the Enter key on your keyboard).

Default fields

There is one text box for each of the commonly-used fields in your chosen database(s). You can change the assortment of fields. There is also a text box for Full Text; terms that you type here will be searched for in all fields.

If you are not sure of the spelling of a word, or if you want to see variations of spellings, Justis can make suggestions as you type, even allowing for wild cards:

Suggested terms

Use the up and down arrow keys until the word you want is highlighted. Then either press Enter (to select a word and start a search) or press the right arrow key (to select a word without starting a search). You can also click a word with your mouse, to select it without starting a search.

Suggestions appear when you have typed 4 characters. You can turn the Suggest function off or on in the Search Preferences section of My Justis.

You can use search operators to control the relationship between multiple terms within a field. You can also use wild cards to look for variants of your terms.

An AND operator is automatically used between terms and between fields. If you want to use OR or NOT operators between terms, just type them in. If you want to use OR or NOT operators between fields, then you must use the Full Text box.

When you have typed all of the terms for which you wish to search, click the “Search” button just below the text boxes (some browsers allow you to press the Enter key on your keyboard).

Search button

If your search finds more than one record, you will be shown a list of documents on the Results screen. If your search finds only one record, it will be displayed on the Document screen. If your search finds no records, you will see a message informing you of this.

If you want to clear the entries that you have made in the text boxes, click the “Clear” button just above the text boxes.

You can save your search strategies so that you can use them again without having to re-type them, by clicking “Save Search” in the Results Options panel on the Results screen.

The databases are divided into groups. You can see the names of all of the groups, but you can only select and de-select the databases to which you subscribe. You can select and de-select an entire group of databases by clicking the check box to add or remove a tick. The CELEX database is divided into several sectors.

You can expand or contract a group by clicking the plus or minus sign. You can select and de-select individual sectors by clicking the plus sign to display a list, and then clicking a check box to add or remove a tick next to a sector.

Selecting individual databases

You may need to scroll down the list to see all of the databases. The check box for a group turns grey when only some databases are selected.

Databases and groups to which you do not subscribe are greyed out, and cannot be selected.

Selecting fields

To change the assortment of fields that are available for searching, click the Add / Remove Fields link (or the + sign next to it), and a list of fields will be displayed.

Selecting individual fields

To see a list of all available fields, click the All link under “Field Categories”. You will probably need to scroll down to see all of the fields. To select all of the available fields, click to place a tick in the check box to the left of the All link.

To restrict the list to just the default fields, click the Default link under “Field Categories”. To select just the default fields, click to place a tick in the check box to the left of the Default link.

In the CELEX database, most of the fields are arranged in groups, whose names are listed under “Field Categories”. To restrict the right-hand list to the fields in one group, click the name of the group. To select all of the fields in a group, click to place a tick in the check box to the left of its name. For each group there is also a special all-inclusive field that will search all of the fields in the group, for example “All Reports” for the Reports group.

To select an individual field, click to place a tick in the check box next to its name. Click again to remove the tick and de-select the field.

When you have finished selecting fields, click “Close Add / Remove Fields”.

Form configurations

If you would like to be able to use your preferred collection of search fields when you come to the Search In EU screen, add and remove fields until you have the selection that you want, and then click the “Save the current form configuration” link:

Save your preferred fields

Give your configuration a name, click the “Save” button, and it will be added to the list in the Search Preferences section of My Justis.

Saving a configuration

You can save more than one collection of fields, and load the one you want by clicking the “Load form configuration” link.

Load your preferred fields

Click a radio button to select a configuration, and then click the “Done” button to load your chosen set of fields.

Selecting a configuration to load

You can make one of your configurations the default, so that you see your preferred selection of fields each time that you go to the Search In EU screen, by clicking the check box and then clicking the “Done” button

You can manage your search forms (including deleting one or more of your configurations) in the Search Preferences section of My Justis.

Searching

Type your search terms into the text boxes, and then click the “Search” button just below the text boxes (some browsers allow you to press the Enter key on your keyboard).

Text boxes for searching fields

There is one text box for each of the commonly-used fields in your chosen database(s). You can change the assortment of fields. There is also a text box for Full Text; terms that you type here will be searched for in all fields.

If you are not sure of the spelling of a word, or if you want to see variations of spellings, Justis can make suggestions as you type, even allowing for wild cards:

Suggested terms

Use the up and down arrow keys until the word you want is highlighted. Then either press Enter (to select a word and start a search) or press the right arrow key (to select a word without starting a search). You can also click a word with your mouse, to select it without starting a search.

Suggestions appear when you have typed 4 characters. You can turn the Suggest function off or on in the Search Preferences section of My Justis.

You can use search operators to control the relationship between multiple terms within a field. You can also use wild cards to look for variants of your terms.

An AND operator is automatically used between terms and between fields. If you want to use OR or NOT operators between terms, just type them in. If you want to use OR or NOT operators between fields, then you must use the Full Text box.

When you have typed all of the terms for which you wish to search, click the “Search” button just below the text boxes (some browsers allow you to press the Enter key on your keyboard).

Search button

If your search finds more than one record, you will be shown a list of documents on the Results screen. If your search finds only one record, it will be displayed on the Document screen. If your search finds no records, you will see a message informing you of this.

If you want to clear the entries that you have made in the text boxes, click the “Clear” button just above the text boxes.

You can save your search strategies so that you can use them again without having to re-type them, by clicking “Save Search” in the Results Options panel on the Results screen.

The databases are divided into groups. You can see the names of both of the groups, but you can only select and de-select the databases to which you subscribe. You can select and de-select an entire group of databases by clicking the check box to add or remove a tick.

Selecting a group of databases

You can expand or contract a group by clicking the plus or minus sign. You can select and de-select individual databases by clicking the plus sign to display a list, and then clicking a check box to add or remove a tick next to a database. (On this screen, each list contains only one database.)

Databases and groups to which you do not subscribe are greyed out, and cannot be selected.

Selecting fields

To change the assortment of fields that are available for searching, click the Add / Remove Fields link (or the + sign next to it), and a list of fields will be displayed.

Selecting individual fields

To see a list of all available fields, click the All link under “Field Categories”. You will probably need to scroll down to see all of the fields. To select all of the available fields, click to place a tick in the check box to the left of the All link.

To restrict the list to just the default fields, click the Default link under “Field Categories”. To select just the default fields, click to place a tick in the check box to the left of the Default link.

To select an individual field, click to place a tick in the check box next to its name. Click again to remove the tick and de-select the field.

When you have finished selecting fields, click “Close Add / Remove Fields”.

Form configurations

If you would like to be able to use your preferred collection of search fields when you come to the Search In Articles screen, add and remove fields until you have the selection that you want, and then click the “Save the current form configuration” link:

Save your preferred fields

Give your configuration a name, click the “Save” button, and it will be added to the list in the Search Preferences section of My Justis.

Saving a configuration

You can save more than one collection of fields, and load the one you want by clicking the “Load form configuration” link.

Load your preferred fields

Click a radio button to select a configuration, and then click the “Done” button to load your chosen set of fields.

Selecting a configuration to load

You can make one of your configurations the default, so that you see your preferred selection of fields each time that you go to the Search In Articles screen, by clicking the check box and then clicking the “Done” button

You can manage your search forms (including deleting one or more of your configurations) in the Search Preferences section of My Justis.

Searching

Type your search terms into the text boxes, and then click the “Search” button just below the text boxes (some browsers allow you to press the Enter key on your keyboard).

Default fields

There is one text box for each of the commonly-used fields in your chosen database(s). You can change the assortment of fields. There is also a text box for Full Text; terms that you type here will be searched for in all fields.

If you are not sure of the spelling of a word, or if you want to see variations of spellings, Justis can make suggestions as you type, even allowing for wild cards:

Suggested terms

Use the up and down arrow keys until the word you want is highlighted. Then either press Enter (to select a word and start a search) or press the right arrow key (to select a word without starting a search). You can also click a word with your mouse, to select it without starting a search.

Suggestions appear when you have typed 4 characters. You can turn the Suggest function off or on in the Search Preferences section of My Justis.

You can use search operators to control the relationship between multiple terms within a field. You can also use wild cards to look for variants of your terms.

An AND operator is automatically used between terms and between fields. If you want to use OR or NOT operators between terms, just type them in. If you want to use OR or NOT operators between fields, then you must use the Full Text box.

When you have typed all of the terms for which you wish to search, click the “Search” button just below the text boxes (some browsers allow you to press the Enter key on your keyboard).

Search button

If your search finds more than one record, you will be shown a list of documents on the Results screen. If your search finds only one record, it will be displayed on the Document screen. If your search finds no records, you will see a message informing you of this.

If you want to clear the entries that you have made in the text boxes, click the “Clear” button just above the text boxes.

You can save your search strategies so that you can use them again without having to re-type them, by clicking “Save Search” in the Results Options panel on the Results screen.

Selecting groups and subsets

The Parliament database is divided into groups of subsets that are listed on the right-hand size of the screen. You can select the entire database by clicking the “Select All” link at the head of the list. You can select and de-select an entire group by clicking the check box to add or remove a tick. Some subsets belong to more than one group.

Selecting a group of subsets

You can expand or contract a group by clicking the plus or minus sign. You can select and de-select individual subsets by clicking the plus sign to display a list, and then clicking a check box to add or remove a tick next to a subset.

Selecting individual subsets

You may need to scroll down to see all of the subsets. The check box for a group turns grey when only some subsets are selected.

Selecting fields

To change the assortment of fields that is available for searching, click the Customise button, and a list of fields will be displayed. You will probably need to scroll down to see all of the fields.

Selecting individual fields

To select an individual field, click to place a tick in the check box next to its name, and the corresponding text box will be added to the search form. Click again to remove the tick and de-select the field.

If the name of a field is dimmed, then it is not used in the subsets that you have chosen, and it cannot be selected.

Click the [More] link next to the name of a field to see the groups in which it is used, and other information.

Form configurations

If you would like to be able to use your preferred collection of search fields when you come to the Search In Parliament screen, add and remove fields until you have the selection that you want, and then click the “Save button beneath the form:

Save your preferred fields

Give your configuration a name, click the “Save” button, and it will be added to the list in under the Saved heading on the right hand side of the screen, and in the Search Preferences section of My Justis.

Saving a configuration

You can save more than one collection of fields, and load the one you want by clicking the name of your form from the Saved list.

Load your preferred fields

You can make one of your configurations the default, so that you see your preferred selection of fields each time that you go to the Search In Parliament screen, by clicking the check box and then clicking the “Done” button

You can manage your search forms (including deleting one or more of your configurations) in the Search Preferences section of My Justis.

Searching

Type your search terms into the text boxes, and then click the “Search” button just below the text boxes (some browsers allow you to press the Enter key on your keyboard).

Fields for Parliament database

There is one text box for each of the commonly-used fields in the Parliament database. You can change the assortment of fields. There is also a text box for Full Text; terms that you type here will be searched for in all fields.

If you are not sure of the spelling of a word, or if you want to see variations of spellings, Justis can make suggestions as you type, even allowing for wild cards:

Suggested terms

Use the up and down arrow keys until the word you want is highlighted. Then either press Enter (to select a word and start a search) or press the right arrow key (to select a word without starting a search). You can also click a word with your mouse, to select it without starting a search.

Suggestions appear when you have typed 4 characters. You can turn the Suggest function off or on in the Search Preferences section of My Justis.

You can use search operators to control the relationship between multiple terms within a field. You can also use wild cards to look for variants of your terms.

An AND operator is automatically used between terms and between fields. If you want to use OR or NOT operators between terms, just type them in. If you want to use OR or NOT operators between fields, then you must use the Full Text box.

When you have typed all of the terms for which you wish to search, click the “Search” button just below the text boxes (some browsers allow you to press the Enter key on your keyboard).

Search button

If your search finds more than one record, you will be shown a list of documents on the Results screen. If your search finds only one record, it will be displayed on the Document screen. If your search finds no records, you will see a message informing you of this.

If you want to clear the entries that you have made in the text boxes, click the “Clear” button just above the text boxes.

You can save your search strategies so that you can use them again without having to re-type them, by clicking “Save Search” in the Results Options panel on the Results screen.

The Search In Cases screen contains a “Full Text” box for entering search terms, but unlike the other text boxes it is not restricted to one particular field.

Justis searches all of the documents in all of the selected case law databases for terms that you enter in the Full Text box.

Justis first examines your query to see if it can recognise it as the citation of a case report or a Practice Direction. If it does recognise it as a citation, then it retrieves the appropriate document, and also retrieves all other documents that contain the citation. (If you want to retrieve just the cited document, then please use the Citation field.)

Searching for a citation

If it does not recognise your query as a citation, then it applies the default AND operator between each term, and searches for documents that contain all of the terms in your query.

You can restrict all or part of your search to specific fields, by entering the field name immediately followed by the relevant terms enclosed in square brackets.

Specifying a field

You can use search operators to control the relationship between multiple search terms, and wild cards to look for variants of your terms.

You can also use search operators to control the relationship between multiple fields. When you use the individual fields on the Search In Cases screen, an AND operator is automatically used between fields. If you need to use OR or NOT operators between fields, you can do this in the Full Text box.

Using OR between fields

If your search finds more than one record, you will be shown a list of documents on the Results screen. If your search finds only one record, it will be displayed on the Document screen. If your search finds no records, you will see a message informing you of this.

The Browse (Index and Contents) screen allows you to locate records in a database by browsing through an expandable hierarchical display of up to three levels. This is a convenient way of looking at the most recent records, or looking for documents of a particular type.

To get to the Browse screen, click the Index and Contents button on the Search tab.

Index and Contents button on the Search tab

When you open the Browse screen, you will see a list of 4 groups of databases (Cases, EU, Legislation and Articles). Click one or more of these names (or the corresponding plus sign or closed folder icon) to see more detail. The numbers of documents are shown in parentheses.

Hierarchy of documents on the Browse screen

Continue expanding until you see the level that you are looking for, and then click the “Show Results” link above the hierarchy. A list of the documents in the group(s) that you have selected will then appear on the Results screen.

To expand the hierarchy so that you can see other levels, click a plus sign. Click a minus sign to show fewer levels. The numbers of documents are shown in parentheses.

Expanding the hierarchy

The current arrangement of a hierarchy can be seen by clicking the “Change Hierarchy” link, and the same dialog box allows you to change the way in which the hierarchy is arranged.

Re-arranging a hierarchy on the Browse screen

Click a category, for example “Month”, and then use the “Up” and “Down” buttons to move it up or down the list. When you have made your changes, click “Save and Close” to re-arrange the hierarchy accordingly. The “Cancel” button abandons any changes you have just made

Documents

The document you have chosen from the list on the Results screen or the Browse screen is displayed here. You can return to this screen by clicking the blue Document tab. If the tab is grey, then there is no document available to display.

The Document tab

  • Document Actions panel
  • Document Info panel
  • Document Navigation panel
  • Outline tab
  • JustCite tabs
  • PDF tab

You can open an outline by clicking the blue Outline tab; this allows you to navigate through the document by clicking field names.

You can use buttons on the document toolbar to print, email or download the document.

The Document screen

Document Navigation panel

Near the top right of the window, you will see 2 links with arrows on either side:

Document Navigation links

The “Pages” link allows you to browse through the displayed record one page at a time.

Click the blue left and right arrows to move from one page to the previous or next (a grey arrow means that there are no more pages). If you click the Pages link itself, you can jump a page by typing its number and clicking “Go”. You can also click one of the displayed numbers, which always include the first and last pages of the document. In most databases, the records retain the page numbers from the original printed publication, while a few databases number the pages from 1 for each record.

Go to another page

The “Terms” link allows you to browse through the occurrences of the terms used in the last query on the Search screen, by clicking the blue left and right arrows to move from one occurrence to the previous or next (a grey arrow means that there are no more occurrences).

If you click the Terms link itself, you will see your search terms:

Viewing your search terms

Your search terms are also shown at the top left of the Document screen:

List of your search terms

The terms for which you searched on the Search screen are shown in red in the document:

Highlighted search terms

Document Info panel

Just above the document, you can see the abbreviated name of the database to which the document belongs, and its position in the collection of results.

The Document Info panel

Click the abbreviation of the database to see its full name and copyright information, and a link to information about the coverage of the database.

The source of the document

The “Document” link allows you to browse through the records found by the last query.

Click the blue left and right arrows to move from one document to the previous or next (a grey arrow means that there are no more documents). If you click the Document link itself, you can display a document by clicking its title in the list of results. If the list of documents is long, then you can see other parts of the list by entering the number of a document and clicking “Go”, or by clicking the “Current”, “First” or “Last” links.

Jumping to another document

Hypertext links to other documents or to other pages in the current document are indicated by blue text (which becomes red and underlined when the mouse pointer is over it); click to jump to the other page or document:

Linking to another document

If you see a publication reference for another document that you would like to see (and it is not a hypertext link), select it by dragging over the reference with your mouse, and then click “J-Link” in the Document Actions panel. Justis will attempt to find the document (using Justis Publishing’s J-Link technology), even if it is in a database that you have not selected. You will see an error message if you click “J-Link” without having selected a reference.

Using J-Link to jump to another document

A panel opens containing one or more links to documents in Justis databases; click a link to view the full text of the document. If you subscribe to JustCite, the legal citator from Justis Publishing, then there will also be a link to the information about the current document in JustCite.

Links to other documents and other information

Some Web browsers, notably Safari, do not allow the “J-Link” button to work, so please use the alternative method of using J-Link.

 If you are using Windows and you want to find a word or phrase with the document that you are viewing, then use the Control+F key combination to open the Find dialog box:

Find dialog box

Type the word(s) you want to find, and then click the “Find Next” button.

 If you are using a Macintosh and you want to find a word or phrase with the document that you are viewing, then use the Command+F key combination to open the Find dialog box.

Document Actions panel

Document Actions panel

You can print, email, download or save a link to the document by clicking the “Print”, “Email”, “Download” or “Save Document” link in the Document Actions panel at the top left of the document. You can link to another document to which a reference is given by clicking “J-Link”.

PDF tab

Documents in several of the Justis databases can be viewed as PDF files, by clicking the red “PDF” tab. These PDF (portable document format) files provide an accurate representation of the original printed documents, such as papers from the Official Journal of the European Union and case reports from The Law Reports, The Weekly Law Reports, Industrial Cases Reports, English Reports and Session Cases.

Tab for opening PDF files

Even though printouts from Justis databases are acceptable for use in courts in the United Kingdom, some people do prefer printouts that exactly reproduce the appearance of printed case reports, including side letters, and PDF files provide this.

In order to display a PDF file on your computer screen, you need the free Adobe Reader program (formerly known as Adobe Acrobat Reader). This is installed on many new computers, but if you do not have a copy, then you can download a copy from the Adobe website:

Many documents in Justis databases are related to earlier and later case law and statute law documents, and you can find lists of these documents by clicking one of the green tabs at the top of the document.

The JustCite tabs on the Document screen

The information comes from JustCite, the on-line legal citator from Justis Publishing. JustCite is a subscription service, and so more information is available to subscribers.

In case law databases, cases referred to in the Headnote are used to produce lists of preceding and subsequent cases. In CELEX and in the legislation databases, there are similar lists of documents that amend or are amended by the current document.


The Outline is a feature of the Document screen. It shows you a list of the fields or sections that are present in the current document.

Click the blue Outline tab just above the text of the document, and the Outline will appear.

The Outline on the Document screen

Point at the name of a field or section in the Outline, and it will be highlighted in the document. You will not be able to see this unless the field is already visible.

Click the name of a field or section in the Outline, and the start of that field will be displayed for you.

Click the blue Outline tab again, or the “Close” link near the top of the Outline, to hide the Outline.

UK Statutes

Please note that the Outline is different in the UK Statutes database. Acts of Parliament are often so big that they cannot be conveniently viewed in a Web browser, and so they are split into separate documents, one for each section and schedule. The Outline shows a list of these separate documents, and also gives you the option of viewing the whole Act.

Justis allows you to download (i.e. save to your computer’s hard disk or floppy disk) documents from the Document screen, the Results screen, and other screens that have lists of documents. From the Document screen, you can download only the displayed document. From the Results screen, you can choose one or more documents to download by clicking to put a tick in the appropriate check boxes.

To display the Download Options form, click the “Download” button in the Document Actions panel on the Document screen or in the Results Options panel on the Results screen.

Document Actions panel

Download Options dialog box

File type:

You can choose either RTF (Rich Text Format, suitable for word processors) or HTML (HyperText Markup Language, suitable for Web browsers or word processors).
RTF files retain all of the on-screen formatting (e.g. font, point size, colour, alignment, bold and italics) and also retain the page breaks and page numbering of the original printed documents.
HTML files retain all of the on-screen formatting (e.g. font, point size, colour, alignment, bold and italics), but page breaks will not be in the correct places if you print the file.

Container:

You can choose to send documents as they are, or compressed and combined into a single container file so that they will easier for the recipient to handle.
Some documents on Justis are very large, and should not be emailed without a container (which compresses the contained file).

Zip files need to opened with a third-party program in order to extract the separate RTF or HTML files. If you do not already have such a program, please consult your Computer Support. Free programs for Windows, Macintosh and Linux that can extract the separate RTF or HTML files from Zip files are available from Allume Systems.

Downloading

After making your selection of file type and Container, click the “Download” button, and the following message box will appear:

Popup menu

The menu item for downloading (saving) files has different names in other Web browsers, for example “Save Link As…” or “Download Link to Disk”.

 If you are using a Macintosh computer with a mouse that has only one button, you can open the pop-up menu by holding down the Control key while you click the link.


Aborting long downloads

Under some circumstances, documents may take a very long time to download. This may be because the document is very long, or because your Internet connection is slow. Whatever the reason, it is normally possible to terminate the download if you wish to do so.

 Windows users should press the Esc key on their keyboard to stop the remainder of a document from loading.

 Macintosh users should hold down the Command key on their keyboard and then press the . (full stop/period) key to stop the remainder of a document from downloading

Justis allows you to email documents from the Document screen, the Results screen, and other screens that have lists of documents. From the Document screen, you can email only the displayed document. From the the Results screen, you can choose one or more documents to email by clicking to put a tick in the appropriate check boxes.

To display the Email Options form, click the “Email” button in the Document Actions panel on the Document screen or in the Results Options panel on the Results screen.

Document Actions panel

Email Document Options

Fill in the details, click the “Send” button at bottom of the form, and the document(s) will be emailed to your chosen recipient(s). Documents are sent from our server, not from your own email account. You can email documents even if you do not have your own email account.

As a minimum, you must enter an email address in the “To:” box.

From:

By default, this text box contains the email address that you use for signing in to Justis. You can replace this with a different address if you wish.

To:

You must enter one or more email addresses in this box. Separate multiple addresses with semi-colons. This text box has a size limit of 1024 characters.

Cc:

You can enter more email addresses in this box, with a limit of 1024 characters.

Subject:

You can leave the subject blank, or add an appropriate entry.

Message:

You can leave the message blank, or add an appropriate entry.

Importance:

You can choose Low, Normal or High. The effect depends on the recipient’s email program; for example, it may display an icon or make a sound.

File type:

You can choose either RTF (Rich Text Format, suitable for word processors) or HTML (HyperText Markup Language, suitable for Web browsers or word processors).
RTF files retain all of the on-screen formatting (e.g. font, point size, colour, alignment, bold and italics) and also retain the page breaks and page numbering of the original printed documents.
HTML files retain all of the on-screen formatting (e.g. font, point size, colour, alignment, bold and italics), but page breaks will not be in the correct places if you print the file.
 On Macintosh computers, Microsoft Word can open the RTF files, but AppleWorks cannot.

Container:

You can choose to send documents as they are, or compressed and combined into a single container file so that they will easier for the recipient to handle.
Some documents on Justis are very large, and should not be emailed without a container (which compresses the contained file).

Zip files need to opened with a third-party program in order to extract the separate RTF or HTML files. If you do not already have such a program, please consult your Computer Support. Free programs for Windows, Macintosh and Linux that can extract the separate RTF or HTML files from Zip files are available from Allume Systems.


Alerting Service

As part of your Justis subscription, you can subscribe to the Alerting Service.

This will notify you and your colleagues by email whenever a new document that would be found by one of your saved searches is added to a database to which you subscribe.

Printing


You can print any document from any database in the Justis service. Printouts of case reports from Justis are admissible in courts in the United Kingdom, according to Practice Direction (Judgments: Form and Citation). Some series of case reports, including The Law Reports, The Weekly Law Reports, Industrial Cases Reports, English Reports and Session Cases, now include links to exact facsimiles of the original documents, and some people prefer these PDF documents. For other series of case reports, it is possible to improve the appearance of printouts by making appropriate adjustments to the Page Setup.

Printing from the Document screen

When you are viewing the current document on the Document screen, clicking the “Print” button in the Document Actions panel gives you the choice of printing the whole document, or selected fields, or selected pages.

Document Actions panel

Make your selection, and then click the “Print” button to start printing your document. You may need to click “Next” or “OK” in another dialog box to start printing.

Print dialog box

If you click the “Selected fields” link, you will see the following table of fields. Click in a check box to put a tick against the fields that you wish to print. Click again to remove a tick. Click “OK” to use the fields you have chosen, or click “Cancel” to abandon any changes you have just made.

Selecting fields to print

Printing part of a document

The options described above allow you to print certain pages or fields, but it is also possible to print just a portion of text that you have selected with your mouse.

  If you are using Windows, then after selecting the text that you want to print, hold down the Control key on your keyboard and press the P key. In the dialog box that appears, click “Selection” and then click the OK button.

Printing selected text

  Macintosh users should press the Command (or Apple) key, not the Control key.

Please note that the “Selection” option may not be available for all printers; this facility is provided by the manufacturer of the printer.

Printing whole Acts and Measures

While you are viewing a single section or schedule of an Act or Measure from the UK Statutes database on the Document screen, click the blue “Outline” button and then click the “View whole act” link. When the complete Act is displayed, click the “Print” button.

Display and print a complete Act

Printing from the Results screen

When you are viewing a list of documents on the Results screen, clicking the “Print” button gives you the choice of either printing lists of documents or printing whole documents.

Printing results

Print Results dialog box

The option for “Selected documents” refers to those documents with a tick in their check box. Make your selection, and then click the “Print” button to start printing. You may need to click “Next” or click “OK” or press the Control+P key combination to start printing.

You can only print complete documents from the Results screen; if you want to select pages or fields, please display the document on the Document screen and then click the Print button.


Printing the Help files

There is a Print button at the end of each Help screen, which should work on all browsers that are suitable for accessing the Justis database.

  For Windows users, holding down the Ctrl key on your keyboard and then pressing the P key may allow you to print a Help topic if the button does not work.

  For Macintosh users, holding down the Command (or Apple) key on your keyboard and then pressing the P key may allow you to print a Help topic if the button does not work.

My Justis

Justis allows you to save your search strategies so that you can use them again without having to re-type them. The strategies are stored on the Justis web server, and so you can access them from any computer. Saved Searches is located in the History section of My Justis.

Saving a search

After refining your search strategy to get the results you want, click the “Save Search” button in the Results Options panel on the Results screen. You will see a notice that your search has been saved.

Save your current search strategy

If you want to save a previous search, click the “My Justis” tab and then the My Trail button. Locate your search in the list, and then click the blue star icon to the left of it, so that the star becomes yellow. You can also save older searches, by using the calendar to locate them. My Trail includes searches that did not find any documents.

Managing your saved searches

Your saved searches are listed in My Justis – click the “Saved Searches” button in the History section.

Saved Searches button

You will see a list of all of your saved searches.

List of saved searches

To the left of the names of the saved searches, there are check boxes and icons that provide 5 options:

Check box Click to place a tick in one or more check boxes, and then select an option from the “Client Code Actions” drop-down.
Yellow star Click a yellow star so that it turns blue, to remove a saved search from the list.

This does not delete the search from My Trail, so you can save the search again if you need to.

Grey envelope Click a grey envelope to set up an email alert.
Orange envelope Click an orange envelope to switch off an email alert.

This does not delete the details from My Alerts, and so you can click the grey icon to re-start the alert.

Orange envelope Click an orange RSS icon to preview an RSS alert.

Your Web browser will tell you how to subscribe to the RSS alert.

Magnifying glass Click a magnifying glass to load the saved search strategy on the Search screen. You can then repeat the original search, or modify it.

To the right of the names of the saved searches, you can see the client code and the date and time when the search was saved. To see only the searches for a particular client, click the client code.

To change the name of a saved search, click its name, and a dialog box will open:

Editing a saved search

The dialog box provides 2 options that are not available in the list of saved searches:

  • Run the search and view the results
  • Edit the name of the saved search

Filtering your saved searches by date

You can filter the list of saved searches by date (using the calendar on the right) or by client codes.

In the Calendar, the “Today” link shows you only the searches that you have saved today. The “All” link shows you all of your saved searches.

The All and Today links

The month links allow you to navigate through the calendar, and they also filter the list to show all of the searches that you saved in a particular month. Click a day within the calendar to see all of the searches that you saved on that day.

Date with white background White background – no activity on this day
Date with light blue background Light blue background – some activity on this day
Date with dark blue background Dark blue background – the day under your mouse pointer
Date with light green background Light green background – today
Date with red background Red background – list of searches is restricted to this day
Date with light grey background Light grey background – a day in the previous or next month
Date with dark grey background Dark grey background – a day in the future

Client codes

Justis allows you to attach a client code to any of your saved searches. If a client code is in operation when you save a search, then the search is automatically flagged with the code. You can also delete, add or change codes manually.

List of saved searches

To assign a client code to a saved search, click to place a tick in the check box to the left of a search, and then select an option from the “Client Code Actions” drop-down.

Managing client codes for saved searches

To restrict the list of saved searches to those for a particular client, click the appropriate code in the list beneath the calendar. You can also click the code in the list of displayed searches.

Showing the saved searches for a client

You can use the calendar on the right of the screen to restrict the list to the searches that you saved on a particular day or in a particular month. Click the “All” link at the top of the calendar to see the full list again.

The All and Today links

Justis allows you to save links to documents so that you can view them again without having to repeat your search. The links are stored on the Justis web server, and so you can access them from any computer. My Documents is located in the History section of My Justis.

Saving a document

While you are viewing a document on the Document screen, click the “Save Document” button in the Document Options panel. You will see a notice that your document has been saved.

Saving a document

If you want to save a document that you have viewed previously, click the “My Justis” tab and then the My Trail button. Locate your document in the list, and then click the blue star icon to the left of it, so that the star becomes yellow. You can also save older documents, by using the calender to locate them.

Managing your saved documents

Your saved documents are listed in My Justis – click the “My Documents” button in the History section.

My Documents button

You will see a list of all of your saved documents.

List of saved documents

To the left of the names of the saved documents, there are check boxes and icons that provide 3 options:

Check box Click to place a tick in one or more check boxes, and then select an option from the “Client Code Actions” drop-down.
Yellow star Click a yellow star so that it turns blue, to remove a saved document from the list.
This does not delete the document from My Trail, so you can save the document again if you need to.
Document icon Click a document icon to view the saved document on the Document screen.

To the right of the names of the saved documents, you can see the client code and the date and time when the document was saved. To see only the documents for a particular client, click the client code.

To change the name of a saved document, click its name, and a dialog box will open:

Editing details of a saved document

Edit the text in the “Name:” text box, and then click the “Save and Close” button.

Filtering your saved documents by date

You can filter the list of saved documents by date (using the calendar on the right) or by client codes.

In the Calendar, the “Today” link shows you only the documents that you have saved today. The “All” link shows you all of your saved documents.

The All and Today links

The month links allow you to navigate through the calendar, and they also filter the list to show all of the documents that you saved in a particular month. Click a day within the calendar to see all of the documents that you saved on that day.

Date with white background White background – no activity on this day
Date with light blue background Light blue background – some activity on this day
Date with dark blue background Dark blue background – the day under your mouse pointer
Date with light green background Light green background – today
Date with red background Red background – list of documents is restricted to this day
Date with light grey background Light grey background – a day in the previous or next month
Date with dark grey background Dark grey background – a day in the future

Client codes

Justis allows you to attach a client code to any of your saved documents. If a client code is in operation when you save a document, then the document is automatically flagged with the code. You can also delete, add or change codes manually.

List of saved documents

To assign a client code to a saved document, click to place a tick in the check box to the left of a document, and then select an option from the “Client Code Actions” drop-down.

Managing client codes for saved documents

To restrict the list of saved documents to those for a particular client, click the appropriate code in the list beneath the calendar. You can also click the code in the list of displayed documents.

Showing the saved documents for a client

You can use the calendar on the right of the screen to restrict the list to the documents that you saved on a particular day or in a particular month. Click the “All” link at the top of the calendar to see the full list again.

The All and Today links

Printing, saving or emailing

Print, save or email a saved document

If you want to print, download or email one or more of your saved documents, click to place a tick in the check box to the left of its name, and then click the appropriate icon above the list.

Client Codes

You can associate client codes (of your choosing) with time that you spend using Justis, with saved searches, with alerts, and with documents to which you save links. You can view details of the time, searches, alerts and documents in My Justis.

You can enter a new or existing client code in the Sign In box on the Justis home page.

Entering a Client Code

To add, change or remove a client code during a session, click “Client Code” near the top right of the window, and then select “Clear Client Code” or another code:

Removing or changing a client code

Client codes are not case-sensitive.

Client Usage

You can view the time spent for your clients in My Justis. Click the “Client Usage” button, and then click the + sign to the left of a client code.

Times recorded for client codes

You can display the times for more than one client at a time. Click a − sign to close the time display for a client.

You can not edit these times, and you can not re-assign recorded time to another client.

While a client code is active, it is automatically assigned to all of your searches and all of your viewed documents, and these are recorded in My Trail. You can delete or change these code assignments if you wish.

To restrict the lists in other parts of My Justis to those items for a particular client, click the appropriate code in the list beneath the calendar. You can also click the code in the list of displayed searches, alerts and documents.

Showing the saved documents for a client

If you want to add, change or remove the client code associated with a saved item, first click in the check box to the left of the item’s name so that a tick appears (you can select multiple items):

Changing the client associated with a saved item

Second, click the black down arrow to the right of “Client Code Actions” and select an option from the drop-down.

Managing client codes for saved searches

The Results Preferences allow you to choose how you want the Results screen to work. The setting are available in the Preferences section of My Justis.

Results button in the Preferences section of My Justis

Number of Results

The first section allows you to choose how many documents you want to be listed on each page of Results.

Choosing the number of documents per page of results

Visible Columns

The second section allows you to choose which columns you want to be displayed on the Results screen. The first column is always present, and contains an icon that indicates relevancy.

Choosing which columns to display

Default Sorting

The third section allows you to choose how the hits are sorted on the Results screen. Which ever option you choose, you can still change the order while you are viewing the results by clicking a column heading.

Choosing how the results are sorted

You do not need to click a button to save your settings – this is done automatically.

You can cancel your own settings and revert to the original, default settings by clicking the “Defaults” button.

The Alerting Service can notify you by email or by RSS feed whenever a new document that would be found by one of your saved searches is added to a database on the Justis service. You can nominate several people to receive each email alert. My Alerts is located in the History section of My Justis.

Email alerts

On the Saved Searches screen, an orange envelope in the “Alert?” column indicates that an email alert already exists. Click a grey envelope to set up a new email alert.

Envelope icon for creating an email alert

You will see the Search Editor, with 3 Alerting options ready to be filled in:

Alerting options in the Search Editor

You can also create an email alert by clicking the name of a search to open the Search Editor, and then clicking the “Create Alert” link to reveal the Alerting options.

To:
Type the email addresses of the people who you want to receive email alerts. You must enter at least one email address. Separate multiple addresses with semi-colons. This text box has a size limit of 1024 characters.

Email Subject:
Type the Subject line that you want to appear in the recipient’s email program.

Max Results:
The maximum number of results that will be included in the email alert. The limit is also 50.

RSS alerts

If you would prefer to be notified of new documents via an RSS feed instead of email, click the orange RSS icon next to the name of a saved search.

RSS icon for viewing an RSS feed alert

A preview of the alert will open in your Web browser, or in the program that you use to view other RSS feeds.

Follow the on-screen instructions in your browser or RSS reader if you want to subscribe to the feed. You can change the name of the feed in your browser (not in My Justis) after you have subscribed.

Justis keeps a record of all the searches that you have performed and all of the documents that you have viewed. To see the list, click the “My Trail” button in the History section of My Justis. The most recent items are at the top of the list, and so documents appear above the searches that located them. The trail of searches and documents is stored on the Justis web server, and so you can access it from any computer.

My Trail button

Saving a search or a document

If you want to save a search or a document, click the “My Justis” tab and then the My Trail button. Locate your search or document in the list, and then click the blue star icon to the left of it, so that the star becomes yellow. You can also save older searches and documents, by using the calendar to locate them. My Trail includes searches that did not find any documents. When the stars turn yellow, your searches are saved in Saved Searches, and your documents are saved in My Documents.

My Trail

Managing your searches and documents

Click the “My Trail” button in the History section of My Justis, and you will see a list of all of your searches and documents for today. Use the calendar to see your activity for other days and months.

List of saved searches

To the left of the names of the searches and documents, there are check boxes and icons that provide 7 options:

Check box Click to place a tick in one or more check boxes, and then select an option from the “Client Code Actions” drop-down.
Yellow star Click a blue star so that it turns yellow, to save a search in Saved Searches or to save a document in My Documents.
Yellow star Click a yellow star so that it turns blue, to remove a search from Saved Searches or to remove a document from My Documents.
Grey envelope Click a grey envelope to set up an email alert.
Orange envelope Click an orange envelope to switch off an email alert.
This does not delete the details from My Alerts, and so you can click the grey icon to re-start the alert.
Orange envelope Click an orange RSS icon to preview an RSS alert.
Your Web browser will tell you how to subscribe to the RSS alert.
Magnifying glass Click a magnifying glass to load the search strategy on the Search screen. You can then repeat the original search, or modify it.
Document icon Click a document icon to view the document on the Document screen.

To the right of the names of the searches and documents, you can see the client code and the date and time. To see only the searches and documents for a particular client, click the client code.

To change the name of a search, click its name, and a dialog box will open:

Editing a saved search

The dialog box provides 2 options that are not available in the list of saved searches:

  • Run the search and view the results
  • Edit the name of the saved search

Filtering your searches and documents by date

You can filter the list of searches and documents by date (using the calendar on the right) or by client codes.

In the Calendar, the “Today” link shows you only the searches and documents that you have saved today. The “All” link shows you all of your saved searches and documents.

The All and Today links

The month links allow you to navigate through the calendar, and they also filter the list to show all of the searches and documents that you saved in a particular month. Click a day within the calendar to see all of the searches and documents that you saved on that day.

Date with white background White background – no activity on this day
Date with light blue background Light blue background – some activity on this day
Date with dark blue background Dark blue background – the day under your mouse pointer
Date with light green background Light green background – today
Date with red background Red background – list of searches and documents is restricted to this day
Date with light grey background Light grey background – a day in the previous or next month
Date with dark grey background Dark grey background – a day in the future

Client codes

Justis allows you to attach a client code to any of your saved searches or documents. If a client code is in operation when you save a search or a document, then they are automatically flagged with the code. You can also delete, add or change codes manually.

List of saved documents

To assign a client code to a saved search or document, click to place a tick in the check box to the left of its name, and then select an option from the “Client Code Actions” drop-down.

Managing client codes for saved documents

To restrict the list of saved searches and documents to those for a particular client, click the appropriate code in the list beneath the calendar. You can also click the code in the list of displayed searches and documents.

Showing the saved documents for a client

You can use the calendar on the right of the screen to restrict the list to the searches and documents that you saved on a particular day or in a particular month. Click the “All” link at the top of the calendar to see the full list again.

The All and Today links

Printing, saving or emailing

Print, save or email a saved document

If you want to print, download or email one or more of your saved documents, click to place a tick in the check box to the left of its name, and then click the appropriate icon above the list.

You can only print, download or email documents, not searches.

The Search Preferences allow you to choose how you want the Search screens to work. The settings are available in the Preferences section of My Justis.

Search button in the Preferences section of My Justis

Default Search Screen

The first section allows you to choose which of the Search screens you want to see when you sign in to Justis.

Setting your preferred Search screen

Saved Search Screens

The second section allows you to manage the customised Search In screens that you have saved.

Selecting a customised search screen

By default, you see a list of all of your saved configurations. To see the configurations for only one type of Search In screen, click a title such as Legislation.

To make one of your configurations the default for a particular Search In screen, click a radio button to select a configuration, and then click the “Set as default” button. This does not affect which screen you see when you sign in to Justis.

To delete one of your saved configurations, click a radio button to select it, and then click the “Delete” button.

To create another customised screen, go to one of the Search In screens, hide and show fields until only the ones that you want are visible, and then click the “Save the current form configuration” link. Give your configuration a name, click the “Save” button, and it will be added to the list in Search Preferences.

Site Wide Options

The first setting in the third section allows you to turn on or off the Suggest feature that shows you a list of matching words when you type your search terms. The default is ON. Please note that suggestions do not appear until you have typed 4 characters.

Turning the expanded field list on or off

The second setting in the third section determines whether the list of selectable fields at the bottom of the screen is expanded or not. The default is OFF; this setting still allows you to display the list of fields by clicking the “Add / Remove Field” link.

The third setting in the third section determines whether the list of selectable databases at the right of the screen is expanded or not. The default is OFF; this setting still allows you to display the lists of databases by clicking the plus signs.

You do not need to click a button to save your settings – this is done automatically.

You can cancel your own settings and revert to the original, default settings by clicking the “Defaults” button.

The Document Preferences allow you to choose how you want the Document screen to work. The setting are available in the Preferences section of My Justis.

Document button in the Preferences section of My Justis

The first section allows you to choose whether your search terms are highlighted with a background colour in the documents (the default is ON), and to choose the colour.

Choosing the background highlight colour

To turn highlighting on or off, click the check box so that a tick appears or disappears. To change the colour, click the colour that you want in the horizontal gradient.

The second section allows you to choose whether links to JustCite open in a separate browser window, or replace Justis in the current browser window. The default is the current browser window.

Choosing whether JustCite opens in a new window

To change the setting, click the check box so that a tick appears or disappears.

You do not need to click a button to save your settings – this is done automatically.

You can cancel your own settings and revert to the original, default settings by clicking the “Defaults” button.

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